Business Meetings

24 members were present.

Kirk Rowe opened the meeting with prayer.

Moderator, Bill Kinsey, called the meeting to order.

September minutes were read and approved as submitted.

Treasurer’s report was given by assistant treasurer, Jennifer Thomason. Richard Wright made the motion to accept report; Don Ile seconded. Motion carried.

Reports from Departments and Ministries:

Sunday School Director—no report

Presented changes in teaching positions:
Preschool IV Gina Wissel

Also a “Bed Baby” rotation is created for needed extra help:
2nd Week Jennifer Thomason

Children’s Church Director—no report.

Youth Minister—numbers down a little on Sunday night; will be meeting Joe Wildt next Sunday at 4:00 then he will do the youth on Sunday night.

Discipleship Director—no report.

Brotherhood Director—17 attended men and children’s prayer breakfast. RA’s met averaging 14 boys in attendance plus 2 leaders and 2 assistants. Banks for World Hunger Day were placed on Sunday School tables.

WMU Director & GA’s—WMU met in September with 5 ladies present. After a light meal, the ladies made 3 lap blankets and wrote several cards to be sent to our college students. GA’s met 3 times with an average of 15 girls and 4 ladies. They had a Christmas in August party and invited the adults for a time of sharing and cookies. Items collected were boxed and made ready to mail to one of our home missionaries in Tennessee. WMU collected items for 2 theme baskets to be sent to the Baptist Children’s Home’s Fall Festival. Our church also sponsored a booth. Six people went and helped out in this area. A good day was had by all. Our baskets, which ended up to be 3, made $68.00 for the Children’s Home. Illinois State Mission Offering was collected with a total of $577.00. Our goal was $640.00
Media Center Director—August distribution was 5 sermon CDs; September’s distribution was 4 sermon CDs, 2 videos, and 1 book.

Senior Adults Coordinator—will meet next Tuesday & will go to Red Hill State Park.

Music Director—no report.

Nursery Coordinator—no report.

Van Ministry Chairman—no report.

Fellowship & Activities Director—no report

Special Days & Occasions—no report

Decorating Committee—no report

Flower Chairman—no report

VBS Directors—no report.

Associational Board Members—no report.

Baptist Children’s Home Liaison—no report.

Reports from Committee Chairmen:

Deacons Chairman—helped seven family; approved to have Sunday evening service on October 26, 2008 at the home of Gina & Tony Wissel.

Hospitality/Kitchen Committee—no report.

Stewardship Chairman—no report.

Personnel Committee—no report.

Nominating Committee—no report.

Finance Committee—met with 4 members present; the following items were discussed and the outcome as follows:
1. What should be done with insurance check received for damage from the roof? Consensus: Use toward the electrical work to be done soon.
2. It was asked at the September business meeting to use $1,000.00 to $2,000.00 from checking funds to pay extra on the loan at the bank (this was brought up due to the checking balance being fairly high at this time.) Consensus: no. Wait until the electrical work has been completed to see if there is any extra needed after the special project funds and insurance check is used.
3. There had been members of the church suggesting the finance committee should have regular meetings. Consensus: no. everyone has enough meetings to attend. If there is a reason to have a meeting, everyone present agreed that they are willing to meet, but if there is no business to discuss, there is no reason to meet. When there needs to be a meeting, the meeting will be held on the last Sunday of the month at 4:00 p.m. before the Church Council meeting.

Trustees Committee—Dennis Splittorff is taking the remaining term of the vacant spot; John Endsley & others will be completing ceilings upstairs; some work will be done in nursery.

Long Range Planning Committee—no report.

Church Council—Motion—to have web page made public and remove prayer list from web page; motion.
Motion—to take Jr. high youth & older plus their families on a mission trip to Butler, IL to Eaglesnest Ministries on November 21-22; church insurance will cover anyone who goes; motion carried.

Jennifer Thomason made motion to accept reports; Cookie Collins seconded. Motion carried.

Old Business—Scholarship committee made a motion to make the First Baptist Church scholarship available to church members only. Motion carried with opposition.

New Business: Kirk Rowe made motion for Richard Wright and himself to be appointed messengers for the annual meeting of the state association; Gary Harris seconded; motion carried.

Owen Frankland made motion to adjourn; seconded by Dennis Splittorff.

Correspondence: letter asking for names of messengers for annual meeting for state association. Church clerk will submit names agreed on in new business.

Several points of interest were mentioned including fellowship for Joe Wildt on Sunday afternoon.

Dismissed in prayer.
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Minutes of September 10, 2008 Business Meeting

21 members were present.

Kirk Rowe opened the meeting with prayer.

Moderator, Bill Kinsey, called the meeting to order.

August minutes were read and approved as submitted.

Treasurer’s report was given by treasurer, Debbie Smith. Gary Harris made the motion to accept report; Jennifer Thomason seconded. Questions were asked and answered. Motion carried.

Reports from Departments and Ministries:

Sunday School Director—enrollment—256, attendance—108, bibles brought—62, lessons studied—41, giving—71, worship attendance—95, bible reading & prayer—38, contacts—43, average offering--$2,330.60.

Presented following teaching positions:
Preschool II (babies) Tammy Colbert
Preschool III Cindy Harris
Preschool IV Still seeking a teacher
Kindergarten & Children I Betty Wallace
Kim Fewkes
Hillari Brock
Children II (3rd & 4th grade) Sue Ann Copley
Lesia Rowe
Preteens (5th & 6th grade) Rick Etzkorn
Youth I (Jr. High) John Brock
Youth II (Sr. High) Lori Splittorff
Young Adults Bill Kinsey
Adult I Dawn Moutray
Adult II Marsha Kinsey
Adult III Belinda Potts Miles
Tom Hawkins
Adult IV Carey Johnson
Don Copley
Adult V Cookie Collins
Adult VI Kirk Rowe
Adult VII Bobbie Murphy
Senior Adults Gary Harris

Also a “Bed Baby” rotation is created for needed extra help:
1st Week of Month Elaine Michels
2nd Week Tony & Gina Wissel
3rd Week Kaci Moats
4th Week Laura Nead
5th Week Melissa Al-Makuter

Children’s Church Director—no report.

Youth Minister—averaging 12 youth on Wednesday night, 17 on Sunday night.

Discipleship Director—no report.

Brotherhood Director—17 attended men and boys prayer breakfast. RA’s organized and met with 14 boys in attendance plus 2 leaders and 2 assistants. Making plans for World Hunger Day. Kirk Rowe and John Brock, leaders; Richard Wright and Mike Hayes, assistants.

WMU Director & GA’s—WMU met in August with 3 in attendance. Next meeting is Monday, September 29th—will be making lap blankets and sending cards to college students. Discussed baskets and booth for Baptist Children’s Home Carnival. GA’s started their new year with an average of 18 girls, 2 leaders and 2 assistants. Mission project was Christmas in August. GA leaders are Cookie Collins and Kim Fewkes. Assistants are Kristen Rowe and Allison Wildt. Mission Friends was organized and met with an average of 3 children plus 1 leader and 1 assistant. Illinois State Mission Goal is $640.00.

Media Center Director—no report

Senior Adults Coordinator—12 went to New Harmony to White House for lunch; sent cards and letters.

Music Director—no report

Nursery Coordinator—there will be a sign up sheet in the bulletin on Sunday for more nursery workers which are badly needed.

Van Ministry Chairman—looking for volunteers to drive vans; going to try to keep records on vans this year.

Fellowship & Activities Director—no report

Special Days & Occasions—no report

Decorating Committee—no report

Flower Chairman—no report

VBS Directors—no report.

Associational Board Members—annual meeting is September 15th and 16th; Dawn received a post card requesting we bring household gifts for new director of missions for “Old Fashion Pounding”.

Baptist Children’s Home Liaison—silent auction coming soon; golf scramble will be promoted.

Reports from Committee Chairmen:

Deacons Chairman—helped one family; $201 in benevolent fund; purchased $30 gas cards and $30 food certificates.

Hospitality/Kitchen Committee—no report.

Stewardship Chairman—no report.

Personnel Committee—no report.

Nominating Committee—presented following nominates:
Pianist Connie Hawkins
Organist Ruth Ile
Media Center Director Mary Ann Frankland
Nursery Coordinators Corrie Hortin/Sue Ann Copley
VBS Directors Dawn Moutray/Elaine Michaels
Decorating Committee Ruth Fewkes/Judy Johnson
Kitchen/Hospitality Committee Ruth Fewkes
Trustees Richard Wright
Special Days & Occasions Melissa Al-Makuter
Fellowship/Activities Director Gina Wissel
Personnel Committee Owen Frankland/Toby Beadles
Van Chairman John Endsley

Finance Committee—no report.

Trustees Committee—Mr. Smith is ready to do electrical work as soon as CIPS does their work.

Long Range Planning Committee—no report.

Church Council—no motions.

Jennifer Thomason made motion to accept reports; Carson Rutger seconded. Motion carried.

Old Business—none

New Business: none

Dawn Moutray made motion to adjourn; seconded by Lori Splittorff

Dismissed in prayer.

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Minutes of August 13, 2008 Business Meeting

21 members were present.

Kirk Rowe opened the meeting with prayer.

Moderator, Bill Kinsey, called the meeting to order.

July minutes were read and approved as submitted.

Treasurer’s report was given by assistant treasurer, Jennifer Thomason. Gary Harris made the motion to accept report; Dawn Moutray seconded. Questions were asked and answered. Motion carried.

Reports from Departments and Ministries:

Sunday School Director—enrollment—265, attendance—104, bibles brought—73, lessons studied—40, giving—72, worship attendance—91, bible reading & prayer—40, contacts—78, average offering--$3,360.00.

Children’s Church Director—no report.

Youth Minister—Friday night will be having a lock-in; probably go to Godstock in September

Discipleship Director—Tuesdays averaging 5; averaging 12 on Wednesday.

Brotherhood Director—11 attended prayer breakfast.

WMU Director & GA’s—GA’s averaging 4 in July; Christmas in August is coming up; 5 women met for WMU in July.

Awana—no report

Media Center Director—no report

Senior Adults Coordinator—no report.

Music Director—no report

Nursery Coordinator—no report

Van Ministry Chairman—no report.

Fellowship & Activities Director—no report

Special Days & Occasions—no report

Decorating Committee—no report

Flower Chairman—no report

VBS Directors—no report.

Associational Board Members—annual meeting will be in September.

Baptist Children’s Home Liaison—silent auction coming soon; golf scramble will be promoted.

Reports from Committee Chairmen:

Deacons Chairman—helped two families; good turn out for the fish/chicken fry last Sunday; $90 in benevolent fund

Hospitality/Kitchen Committee—no report.

Stewardship Chairman—no report.

Personnel Committee—no report.

Nominating Committee—no report.

Finance Committee—no report.

Trustees Committee—SK Smith Electric from Mt. Carmel is being recommended by the trustees to do the electrical work needed at the church; the cost would be $7500--8000.

Long Range Planning Committee—no report.

Church Council—no motions.

Marsha Kinsey made motion to accept reports; Tammy Endsley seconded. Motion carried.

Old Business—none

New Business:
Trustees made a motion to get electrical work done by SK Smith Electric. Motion carried.

Kirk presented his package breakdown and made motion to accept; Gary Harris seconded; motion carried. (See attached sheet)

Deacons presented Ryan & Jessica Compton for membership through statement of faith. Motion carried.

Kirk Rowe made motion to approve church letter to association.

Marsha Kinsey made motion to adjourn; seconded by Ruth Ile.

Dismissed in prayer.

DATE NAME BAPTIZED
8/10/08 Ryan & Jessica Compton BY STATEMENT OF FAITH
******************************************************************************
Minutes of July 9, 2008 Business Meeting

15 members were present.

Gary Harris opened the meeting with prayer.

In the absence of the moderator and assistant moderator, Gary Harris, chairman of the deacons, called the meeting to order.

June minutes were read and approved as submitted.

Treasurer’s report was given by treasurer, Debbie Smith. Cookie Collins made the motion to accept report; Kirk Rowe seconded. Questions were asked and answered. Motion carried.

Reports from Departments and Ministries:

Sunday School Director—enrollment—258, attendance—119, bibles brought—76, lessons studied—40, giving—77, worship attendance—105, bible reading & prayer—41, contacts—56, average offering--$2,200.98.

Children’s Church Director—no report.

Youth Minister—started watching The Passion of the Christ; discussing as they watch.

Discipleship Director—not meeting on Tuesdays yet; averaging 10 on Wednesday.

Brotherhood Director—no report.

WMU Director & GA’s—GA’s averaging 12; met twice in June; WMU will meet on July 28th.

Awana—no report

Media Center Director—no report

Senior Adults Coordinator—13 met yesterday; went to Grayville for lunch.

Music Director—no report

Nursery Coordinator—no report

Van Ministry Chairman—averaging 3 riders on Sunday.

Fellowship & Activities Director—no report

Special Days & Occasions—no report

Decorating Committee—no report

Flower Chairman—no report

VBS Directors—took paper goods to Children’s Home.

Associational Board Members—no report.

Baptist Children’s Home Liaison—no report

Reports from Committee Chairmen:

Deacons Chairman—helped four families.

Hospitality/Kitchen Committee—no report.

Stewardship Chairman—no report.

Personnel Committee—no report.

Nominating Committee—no report.

Finance Committee—no report.

Trustees Committee—no report.

Long Range Planning Committee—no report.

Church Council—no motions.

Dawn Moutray made motion to accept reports; Debbie Smith seconded. Motion carried.

Old Business—none

New Business:
Cookie Collins made a motion to plan a Lay Renewal program for a weekend in November; Dennis Splittorff seconded; motion carried.

Kirk Rowe made motion to accept names of new messengers for the association as follows: Chester Miles, Belinda Potts Miles, Don Ile, Ruth Ile, Kirk Rowe & Cookie Collins; Lori Splittorff seconded; motion carried.

Debbie Smith presented the proposed budget from the finance committee; budget was accepted.

Dawn Moutray made motion to adjourn; seconded by Don Ile.

Dismissed in prayer.
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Minutes of June 18, 2008 Business Meeting

16 members were present.

Kirk Rowe opened the meeting with prayer.

Moderator, Bill Kinsey, called the meeting to order.

April minutes were read and approved as submitted.

Treasurer’s report was given by treasurer, Debbie Smith. Cookie Collins made the motion to accept report; Jennifer Thomason seconded. Questions were asked and answered. Motion carried.

Reports from Departments and Ministries:

Sunday School Director—enrollment—256, attendance—114, bibles brought—78, lessons studied—39, giving—73, worship attendance—98, bible reading & prayer—42, contacts—35, average offering--$2,517.10.

Children’s Church Director—no report.

Youth Minister—no report.

Discipleship Director—averaging--Tues.—8; Wed. 9; Tuesdays studies are suspended for now.

Brotherhood Director—no report.

WMU Director & GA’s—GA’s averaging 14.

Awana—see attached report

Media Center Director—see attached report

Senior Adults Coordinator—15 met at church; Janet & Steve Green gave report on trip to Africa.

Music Director—no report

Nursery Coordinator—no report

Van Ministry Chairman—no report.

Fellowship & Activities Director—no report

Special Days & Occasions—no report

Decorating Committee—no report

Flower Chairman—no report

VBS Directors—went well; report next month of statistics.

Associational Board Members—met Monday; board voted to have DOM’s salary go for repairs on parsonage; cap at $25,000.00; prospect for DOM will be in area to meet people on June 27-29th.

Baptist Children’s Home Liaison—no report

Reports from Committee Chairmen:

Deacons Chairman—no report.

Hospitality/Kitchen Committee—no report.

Stewardship Chairman—no report.

Personnel Committee—met in May; met with secretary, treasurer and pastor; sent recommendations to finance committee.

Nominating Committee—no report.

Finance Committee—met and put budget proposal together.

Trustees Committee—inspector was here; no evidence of mold or mildew; roof is done and looks good; have one bid for electrical work for $10,145.00; waiting for second bid; Larry Stone redid landscaping out front; looks good.

Long Range Planning Committee—no report.

Church Council—motion was made to cancel Awana for next fall and offer GA’s and RA’s on Wednesday night; motion carried.

Carson Rutger made motion to accept reports; Cookie Collins seconded. Motion carried.

Old Business—Lori Splittorff made motion to bring tabled motion back on floor; Jennifer Thomason seconded; motion carried; discussion followed; Jennifer Thomason made motion to table this motion again; Dawn Moutray seconded; motion carried.
Don Ile reported on chowder—had plenty of help; sold out by 11:30 a.m.; thanked everyone who helped.

New Business:

The deacons presented Joseph Al-Makuter, who was baptized June 8, 2008, for membership. Motion carried.

Debbie Smith reported that the loan was $26,000.00 and that it is time to renew the loan; it needs to be renewed by the end of June and another $15,000.00 added to it.

Dawn Moutray made motion to adjourn; seconded by Debbie Smith. Motion carried.

Dismissed in prayer.

DATE NAME
6/8/08 Joseph Al-Makuter BAPTIZED
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Minutes of May 14, 2008 Business Meeting

15 members were present.

Kirk Rowe opened the meeting with prayer.

Moderator, Bill Kinsey, called the meeting to order.

April minutes were read and approved as submitted.

Treasurer’s report was given by treasurer, Debbie Smith. Jennifer Thomason made the motion to accept report; Marsha Kinsey seconded. Questions were asked and answered. Motion carried.

Reports from Departments and Ministries:

Sunday School Director—enrollment—253, attendance—123, bibles brought—76, lessons studied—41, giving—78, worship attendance—106, bible reading & prayer—37, contacts—30, average offering--$2,130.17.

Children’s Church Director—no report.

Youth Minister—averaging 12 on Wednesday nights; 18 on Sunday nights.

Discipleship Director—averaging--Tues.—7; Wed. 10.

Brotherhood Director—no report.

WMU Director & GA’s—GA’s averaging 12.

Awana—no report

Media Center Director—no report

Senior Adults Coordinator—met yesterday; 10 attended; went to Trace Inn; next month will have a picnic in the park.

Music Director—no report

Nursery Coordinator—no report

Van Ministry Chairman—no report.

Fellowship & Activities Director—20-25 attended Friday night’s “Our Story” night.

Special Days & Occasions—no report

Decorating Committee—no report

Flower Chairman—no report

VBS Directors—still needs help for younger kids—teacher and music; older kids--snacks.

Associational Board Members—no report

Baptist Children’s Home Liaison—no report

Reports from Committee Chairmen:

Deacons Chairman—3 families were helped—2 for food, 1 a bill; put dates on calendar.

Hospitality/Kitchen Committee—no report.

Stewardship Chairman—no report.

Personnel Committee—will meet next week.

Nominating Committee—consists of Ruth Ile, John Endsley & Carol Beadles.

Finance Committee—no report.

Trustees Committee—roof—should be started by the end of this week or the first of next if weather permits.

Long Range Planning Committee—no report.

Church Council—no motions.

Dawn Moutray made motion to accept reports; Jennifer Thomason seconded. Motion carried.

Old Business—TV for balcony has been donated.

New Business:

The deacons presented Erika Nold & Syanne Thomason, who were baptized April 20, 2008 and Bea Bailey, by statement of faith, for membership. Motion carried.

Kirk Rowe made motion to pay ½ of camp costs for youth who come to Sunday School or church and to pay full amount for any counselor willing to go. John Mann seconded. Motion carried.

Kirk Rowe made a motion to use the remainder of gift that was donated for projector system & lighting for the sanctuary as follows: $1,000.00 be put into local missions and remainder to go on roof fund. Marsha Kinsey seconded. Discussion and questions followed. Kirk Rowe had talked to the person who donated the money and this was agreeable with him/her. Dawn Moutray made a motion to table this motion till next business meeting; Jennifer Thomason seconded. Motion carried.

Deacons made a motion to participate in Albion chowder on June 14th with Don Ile in charge. Motion carried.

Dawn Moutray made motion to adjourn; seconded by Debbie Smith. Motion carried.

Dismissed in prayer.

MEMBERSHIP REPORT
DATE NAME
4/20/08 Erika Nold BAPTIZED
4/20/08 Syanne Thomason BAPTIZED
5/11/08 Bea Bailey STATEMENT OF FAITH
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Minutes of April 23, 2008 (CONTINUED APRIL 9, 2008
BUSINESS MEETING)

The motion from the trustees that was tabled at the April 9, 2008 meeting was stated again. Motion to have Tie On Roofing put a new roof on the back part of the church. The cost would be $30,000.00. Motion carried.

A motions from the finance committee:

1. To use the following accrued funds:
1. Local Missions $2,606.52
2. Mission Trips $2,152.12
3. Van Replacement $7,000.00 approximately
4. Checking remaining balance to make up $15,000.00
This would pay the first half of the total payment for the roof. The second half ($15,000.00) would be borrowed, adding to the existing note of $29,000.00.

2. Motion to stop accruing funds to the mission trips fund, and the van replacement fund through the remainder of this church year. Accrue the 3% from those funds to the now 2% Debt Retirement fund for a total of 5% to be accrued, and to be applied to a monthly payment on the bank note. Starting the 1st of May, to continue to accrue 1% to the Local Mission fund. This to remain in affect till the end of the church year. Motion carried.

3. Motion to start the youth pastor (director) at $7,500.00 a year for the remaining budget year with the parsonage to be offered for housing with a value of $400.00 per month or $4,800.00 a year. For future reference, should the youth pastor decide not to live in the parsonage, the value of the house WOULD NOT be converted into salary funds. Motion carried.

Owen Frankland motioned to adjourn; Dennis Splittorff seconded; motion carried.

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Minutes of April 9, 2008 Business Meeting

16 members were present.

Kirk Rowe opened the meeting with prayer.

Moderator, Bill Kinsey, called the meeting to order.

March minutes were read and approved as submitted.

Treasurer’s report was given by treasurer, Debbie Smith. Richard Wright made the motion to accept report; Dawn Moutray seconded. Questions were asked and answered. Motion carried.

Reports from Departments and Ministries:

Sunday School Director—enrollment—252, attendance—117, bibles brought—75.4, lessons studied—39.4, giving—75, worship attendance—106.6, bible reading & prayer—43.8, contacts—32, average offering--$2,295.45.

Children’s Church Director—no report.

Youth Minister—averaging 14 on Wednesday nights.

Discipleship Director—averaging--Tues.—9; Wed. 13.

Brotherhood Director—23 attended father/son breakfast; men of the church will be going to the men’s rally in Marion on the 21st.

WMU Director & GA’s—

Awana—given by Mary Anne Frankland; see attached report

Media Center Director—given by Mary Anne Frankland; see report attached.

Senior Adults Coordinator—12 went to Hogg Heaven in Mt. Carmel.

Music Director—no report

Nursery Coordinator—no report

Van Ministry Chairman—no report.

Fellowship & Activities Director—planning a testimony night, May 9th.

Special Days & Occasions—no report

Decorating Committee—no report

Flower Chairman—no report

VBS Directors—there will be a meeting after morning services on April 20th; associational clinic will be April 25th at 6:30 p.m.

Associational Board Members—no report

Baptist Children’s Home Liaison—no report

Reports from Committee Chairmen:

Deacons Chairman—2 people were helped; $450 in benevolent fund; $50-$60 in gift certificates; working on an outreach program called GROW.

Hospitality/Kitchen Committee—helped Bone Gap church with funeral dinner.

Stewardship Chairman—no report.

Personnel Committee—no report.

Nominating Committee—no report.

Finance Committee—no report.

Trustees Committee—met with Mr. Cross’s insurance adjustor; they will pay for any damage done by poor workmanship but will not replace roof.

Long Range Planning Committee—no report.

Church Council—Motion—that a fund raiser for Rick Etzkorn be held on (or near) April 26th at the Court House Square
Reason: This money would be given to Rick and Yvonne Etzkorn to help meet deductibles and co-pays related to his surgeries and other medical needs. Any money beyond this need will help them raise money to replace the roof on their home.
Details: 1. Marsha Kinsey and Kirk Rowe’s Sunday School classes will help lead the project. Bob Murphy will be doing the cooking.
2. Donations of baked goods, pork and money will be accepted from church members.
3. This date was selected because the city-wide garage sales are the same day.
Motion carried.

Motion—that the church continue to provide a website and this site continue to be through the server of Family and Friends and Small Organizations at a cost of $12.00 per month. This cost would come from the library budget and be payable through a paypal account with Andre VanKlaveren.
Reason: Since our website was first formed, it has been overseen by the above organization and arranged by Michael Frankland. Michael agreed to pay for the first year of support ($6.00 per month). The provider has not actually been billing us in the past, but has a new server and therefore more costs.
Details: 1. Our website has been used consistently by church members and the public.
2. The church and pastor are being contacted by individuals and organizations who first hear of our church through the web site.
3. Sermons as well as printed material are available to shut-ins and those not able to attend church in person. We have the capacity at present to store about 2 years of sermons. We could purchase additional storage at a cost of $1.00 per month if desired in the future.
4. The need to communicate electronically will only increase in the future. As postage rates increase, electronic media may eventually save more money than it cost.
5. The treasurer or finance committee will determine how best to set a payment schedule for the service and if needed add more funds to the library portion of the budget.
Motion carried

Jennifer Thomason made motion to accept reports; Dawn Moutray seconded. Motion carried.

Old Business—Kirk Rowe further explained his flexible spending plan.

New Business:

The deacons presented Ryan Endsley, who was baptized March 23, 2008, for membership. Motion carried.

Trustees made motion to have Tie on Roofing put a new roof on the back part of church. The cost would be $30,000.00. Dawn Moutray made motion to table this for 2 weeks and vote on it at the continued meeting in two weeks. Carson Rutger seconded. Motion carried.

Kirk Rowe made a motion to allow Lifeline Screening to use the church August 12, 14 or 15th. Don Ile seconded. Motion carried.

Item of interest—there is a need for a portable TV in balcony. Looking for donations.

Meeting was left open for 2 weeks at which time we will meet and discuss roof.

Dismissed in prayer.

MEMBERSHIP REPORT
DATE NAME
3/23/08 Ryan Endsley BAPTIZED

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Minutes of March 12, 2008 Business Meeting

19 members were present.

Kirk Rowe opened the meeting with prayer.

Moderator, Bill Kinsey, called the meeting to order.

February minutes were read and approved as corrected.

Treasurer’s report was given by treasurer, Debbie Smith. Morris Nead made the motion to accept report; Tom Hawkins seconded. Questions were asked and answered. Motion carried.

Reports from Departments and Ministries:

Sunday School Director—enrollment—257, attendance—102, bibles brought—75, lessons studied—36, giving—63, worship attendance—90, bible reading & prayer—38, contacts—17, offering--$2,379.64.

Children’s Church Director—no report.

Youth Minister—averaging 14 on Wednesday nights and 16 on Sunday nights; discussed Blaze.

Discipleship Director—averaging--Tues.—10; Wed. 16.

Brotherhood Director—28 attended father/daughter breakfast;

WMU Director & GA’s—Souper Bowl Saturday was a huge success. Seven pots of soup were donated and close to 35 quarts of soup were delivered to shut-ins and the elderly. Seven adults and two children helped deliver the soup. Four ladies attended the Quarterly meeting at Wayne City. Sandy Wisdom Martin shared with us her trip to Bangladesh and introduced some of the ladies going there this fall. GA’s met two times in February. They averaged 15 girls. Upcoming events are: Women’s Retreat at Fairfield and Annie Armstrong Easter Offering.

Awana—given by Mary Anne Frankland; see attached report

Media Center Director—given by Mary Anne Frankland; see report attached.

Senior Adults Coordinator—22 met at Betty Wallace’s.

Music Director—no report

Nursery Coordinator—no report

Van Ministry Chairman—van is back in operation.

Fellowship & Activities Director—no report

Special Days & Occasions—no report

Decorating Committee—no report

Flower Chairman—no report

VBS Directors—no report

Associational Board Members—mid-year meeting will be March 17th at Ten Post

Baptist Children’s Home Liaison—no report

Reports from Committee Chairmen:

Deacons Chairman—2 people were helped; $448 in benevolent fund; $50-$60 in gift certificates; looking at outreach program called GROW; Easter Sunrise Service will be at 7:00 a.m. at the church.

Hospitality/Kitchen Committee—no report.

Stewardship Chairman—no report.

Personnel Committee—no report.

Nominating Committee—no report.

Finance Committee—no report.

Trustees Committee—met with Mr. Cross; he is to call his insurance company; looking for Mr. Cross or his insurance company to compensate for a new roof.

Long Range Planning Committee—no report.

Church Council—Motion—Policy for Mailing End of Year Contribution Statements. We recommend that End of Year Contribution Statements be made available as required by our Constitution and By-Laws to all individuals or families who have given any amount to the church, but that we mail the statements only to those individuals or families who have given over $5.00 during the year being reported. It is the individual or family’s obligation to keep us informed with a correct address.
Reasons:
1. The cost of postage keeps going higher.
2. Many children whose parents do not attend and one time visitors give less than $5.00 a year.
3. Charities are only required to provide written confirmation to donors for gifts of $75.00 or more if the donor received more than a token benefit; and have been required to ask for a receipt for single donations of $250.00—regardless of whether a token benefit was received.
Motion carried.

Paul Campbell made motion to accept reports; Dawn Moutray seconded. Motion carried.

Old Business—Motion from the finance committee—using designated and accrued funds to pay bills if needed; motion carried.

New Business:

The deacons presented Garrett Gifford, who was baptized February 17, 2008, for membership. Motion carried.

Joe Wildt is having an installation service at Linton, IN, March 23, 2008. Finance committee approved the use of the van but asked that riders who could donate toward the gas.

Kirk Rowe made motion to change the distribution of funds in his compensation package as listed on the attached page; Cookie Collins seconded; discussion followed; motion carried.

Tom Hawkins made motion to adjourn meeting; seconded by Owen Frankland; motion carried.

Dismissed in prayer.

MEMBERSHIP REPORT
DATE NAME
2/17/08 Garrett Gifford BAPTIZED
**************************************************************************************

Minutes of February 13, 2008 Business Meeting

15 members were present.

Kirk Rowe opened the meeting with prayer.

Moderator, Bill Kinsey, called the meeting to order.

January minutes were read and approved as submitted.

Treasurer’s report was given by treasurer, Debbie Smith. Richard Wright made the motion to accept report;
Dawn Moutray seconded. Questions were asked and answered. Motion carried.

Reports from Departments and Ministries:

Sunday School Director—enrollment—252, attendance—119, bibles brought—81, lessons studied—40, giving—74, worship attendance—105, bible reading & prayer—39, contacts—35, offering--$1,878.84.

Children’s Church Director—no report.

Youth Minister—averaging 15 on Wednesday nights and 20 on Sunday nights.

Discipleship Director—Tues.—8; studying Mark; Wed. 15.

Brotherhood Director—14 attended breakfast; next month will be Father/Daughter breakfast.

WMU Director & GA’s—WMU met for the January monthly meeting with 5 ladies present. Plans were made for Souper bowl Saturday. GA’s met twice during the month of January with good attendance; GA’s also had their annual lock-in with 23 girls and 3 adults helping; Cookie Collins reported that a good time was had by all. Associational WMU meeting will be at Wayne City, Monday, February 25; Becky Arnett will be the speaker. Home Mission Bible Study will be Sunday night, March 2nd. Sister to Sister retreat is March 29th.

Awana—given by Mary Anne Frankland; see attached report

Media Center Director—given by Mary Anne Frankland; see report attached.

Senior Adults Coordinator—no report.

Music Director—no report

Nursery Coordinator—no report

Van Ministry Chairman—got van back this evening; repaired and inspected; Jason Bishop will continue to pick up people on Sunday mornings; long trips need to be approved by the finance committee as to gas expense.

Fellowship & Activities Director—50 people attended New Year’s Eve fellowship; getting ready for love banquet.

Special Days & Occasions—no report

Decorating Committee—no report

Flower Chairman—no report

VBS Directors—no report

Associational Board Members—mid-year meeting will be March 17th.

Baptist Children’s Home Liaison—no report

Reports from Committee Chairmen:

Deacons Chairman—ordered material for outreach program called GROW.

Hospitality/Kitchen Committee—funeral dinner for Nina Dickey’s family—February 9th.

Stewardship Chairman—no report.

Personnel Committee—no report.

Nominating Committee—no report.

Finance Committee—no report.

Trustees Committee—furnace upstairs has been repaired; cleaning in closets has been done; still have roof leakage.
regardless of whether a token benefit was received.
Long Range Planning Committee—no report.

Church Council—no motions.

Tom Hawkins made motion to accept reports; Richard Wright seconded. Motion carried.

Old Business—Question was raised about agendas being handed out before business meeting. It was explained that if the church clerk is given any motions or items of business before hand, there will be an agenda printed. If not, she feels it is a waste of paper. All were encouraged to get motions and items of business to the church clerk the week before business meeting.

New Business:

The deacons presented Kristie Moutray and Kristin Rowe, who were baptized January 13, 2008, as members. Motion carried.

John Mann made motion that the finance committee look at using designated & accrued funds to pay other bills. Chester Miles seconded; motion carried.

A letter of transfer for Donald Osterman was read.

Dawn Moutray made motion to adjourn meeting; seconded by Owen Frankland; motion carried.

Dismissed in prayer.

MEMBERSHIP REPORT
DATE NAME
1/13/08 Kristin Rowe BAPTIZED
1/13/08 Kristie Moutray BAPTIZED
2/6/08 Nina Dickey DECEASED
****************************************************************************

Minutes of January 9, 2008 Business Meeting

17 members were present.

Kirk Rowe opened the meeting with prayer.

Moderator, Bill Kinsey, called the meeting to order.

November minutes were read and approved as corrected.

Treasurer’s report was given by treasurer, Debbie Smith. Gary Harris made the motion to accept report; Kirk Rowe seconded. Questions were asked and answered. Motion carried.

Reports from Departments and Ministries:

Sunday School Director—enrollment—246, attendance—110, bibles brought—74, lessons studied—37, giving—182, worship attendance—97, bible reading & prayer—36, contacts—22, offering--$2,048.88.

Children’s Church Director—no report.

Youth Minister—17 attended youth encounter; 1 made decision; started a new study program on Sunday night--GOSPEL.

Discipleship Director—Tues.—7; studying Mark; Wed. 9; studying Acts.

Brotherhood Director—15 attended breakfast.

WMU Director & GA’s—Week of Prayer for Foreign Missions and the Foreign Mission Study was held during the month of December. Approximately 60 people attended the study on Russia. Russian food was prepared and mostly enjoyed by all. The Lottie Moon offering was set at 10% more than our church gave last year which came to $2,078.00. By the end of December, we had collected $3,065.73. Praise the Lord! GA’s entered a float into the Albion Christmas parade and received 2nd place. GA’s are still having great numbers at their meetings—13 1st through 3rd graders and 11 4th through 6th graders. Upcoming events—GA lock in on Friday, January 18th and WMU meeting Monday, January 28th. Our annual SOUPer bowl Saturday, February 2nd for shut-ins and elderly. More details will appear later.

Awana—given by Mary Anne Frankland; see attached report

Media Center Director—given by Mary Anne Frankland; see report attached.

Senior Adults Coordinator—12 met yesterday; made plans for new year; went to nursing home in afternoon.

Music Director—no report

Nursery Coordinator—no report

Van Ministry Chairman—no report

Fellowship & Activities Director—50 people attended New Year’s Eve fellowship; getting ready for love banquet.

Special Days & Occasions—no report

Decorating Committee—no report

Flower Chairman—no report

VBS Directors—no report

Associational Board Members—met; candidate for DOM was presented and rejected by the board.

Baptist Children’s Home Liaison—no report

Reports from Committee Chairmen:

Deacons Chairman—distributed 25 Christmas baskets and 1 fruit basket split 4 ways; had approximately 270 at Christmas Eve service; started planning for this year’s revival.

Hospitality/Kitchen Committee—funeral dinner for Donald Ostermann’s family; working on soup dinner for January 20th.

Stewardship Chairman—no report.

Personnel Committee—no report.

Nominating Committee—no report.

Finance Committee—no report.

Trustees Committee—still having an ongoing problem with roof on fellowship hall.

Long Range Planning Committee—no report.

Church Council—motion was made that we not have church on Sunday evening, March 9, 2008, due to the Ministerial Alliance event at the high school; motion carried. Point of information—agreed to allow the counseling center on 5th Street to use our building in case of emergency with their building. Agreement can be terminated by either party with a 30 day written notice.

Paul David Campbell made motion to accept reports; Rick Etzkorn seconded. Motion carried.

Old Business—Overeaters Anonymous is looking for a meeting place elsewhere for now because they feel they really need a Saturday morning meeting.

New Business:

Trustees made motion—the trustees feel that the fellowship roof was improperly installed. We would like to pursue corrective action by negotiating with Mr. Cross directly, consulting with any insurance companies, and if needed consult with an attorney. We are not expecting to take legal action and will not do so without the church’s approval. Motion carried.

Cookie Collins made motion to have the Blaze; Gary Harris will be in charge; Rick Etzorn seconded; motion carried.

The Finance Committee presented 4 motions;

Motion 1—that the Treasurer will be directed to pay the designated debt retirement funds accumulated each month to the principle. The accrued monthly funds will be applied toward the interest each month. Motion carried.

Motion 2—that the Treasurer will be directed to use her judgment when applying the youth minister salary at this time toward the van replacement funds. If she does not feel that there are enough funds, she will meet with the finance committee for their recommendation as to whether the 687.50 will be applied that month. It is the hopes of the finance committee that a youth minister will be hired soon and this will no longer be an option. Motion carried.

Motion 3—that Kirk will be allowed to put any savings from decrease in insurance premiums into his flexible spending package. Before this can officially take place a breakdown must be presented at the business meeting with approval for the treasurer to make the changes. Motion carried.

Motion 4—it is the Finance Committee’s recommendation that a hold be put on charges such as IGA, Gillards, etc. anything that is absolutely not a necessity. Anything that a member purchases him or herself will not be reimbursed until April and you must have the original receipt to be reimbursed. Motion carried.

Kirk made motion to join Farm Bureau in order to receive a refund; membership costs $30.00; any refund would be turned over to the finance committee to decide where it would go. Carson Rutger seconded; motion carried with opposition.

No correspondence.

Dawn Moutray made motion to adjourn meeting; seconded by Rick Etzkorn; motion carried.

Dismissed in prayer.

*************************************************************************

Minutes for December 12, 2007 Business Meeting

17 members were present.

Kirk Rowe opened the meeting with prayer.

Assistant Moderator, Tom Hawkins, called the meeting to order.

November minutes were read and approved as submitted.

Treasurer’s report was given by treasurer, Debbie Smith. Chester Miles made the motion to accept report; Kirk Rowe seconded. Questions were asked and answered. Motion carried.

Reports from Departments and Ministries:

Sunday School Director—enrollment—246, attendance—113, bibles brought—76, lessons studied—40, giving—75, worship attendance—95, bible reading & prayer—47, contacts—31, offering--$1,856.86.

Children’s Church Director—no report.

Youth Minister—no report.

Discipleship Director—no report.

Brotherhood Director—70 attended family breakfast.

WMU Director & GA’s—3 present at monthly meeting; GA’s met once plus a couple of times to decorate float for Christmas parade; won 2nd for float.

Awana—given by Mary Anne Frankland; see attached report

Media Center Director—given by Mary Anne Frankland; see report attached.

Senior Adults Coordinator—had 70+ at annual Christmas fellowship; Joy Singers from Fairfield sang.

Music Director—no report

Nursery Coordinator—no report

Van Ministry Chairman—no report

Fellowship & Activities Director—will have a family night on New Year’s Eve.

Special Days & Occasions—no report

Decorating Committee—no report

Flower Chairman—no report

VBS Directors—no report

Associational Board Members—have a meeting on December 18th; prospective DOM will be presented at the meeting.

Baptist Children’s Home Liaison—no report

Reports from Committee Chairmen:

Deacons Chairman—will distribute Christmas baskets on December 15th at 11:30 a.m.

Hospitality/Kitchen Committee—no report.

Stewardship Chairman—no report.

Personnel Committee—no report.

Nominating Committee—no report.

Finance Committee—no report.

Trustees Committee—will meet Sunday after church; will be discussing roof situation.

Long Range Planning Committee—Owen & Kirk met with person about lighting in sanctuary.

Church Council—no motions.

Jennifer Thomason made motion to accept reports; Dawn Moutray seconded. Motion carried.

Old Business—none

New Business:

The deacons presented Ashley Brock, who was baptized November18, 2007, Andrew Nead, Kinley Fewkes, who were baptized December 2, 2007 & Melissa Al-Makuter, by letter, for membership; motion carried.

Deacons made motion to grant a Christmas bonus to the secretary--$100.00; former & present treasurer--$50.00 each; janitorial staff--$100.00; & Cal & Sharon Reynolds--$100.00; motion carried.

Ministerial Alliance is providing an outreach of a drama held at the high school. The school is asking that our church provide insurance coverage for the event. Kirk Rowe made motion to allow this & Richard Wright seconded; motion carried.

Kirk Rowe asked a few people to go online to complete a survey for the Southern Baptist Convention.

Overeaters Anonymous Group is looking for a place to meet. They would like to use the church on Tuesdays & Saturdays. Kirk Rowe made a motion to allow them to use this building on a 6 month trial basis. Chester Miles seconded. Discussion. Kirk Rowe withdrew his motion so he could ask the couple in charge of the group if they are open to one night a week. Chester withdrew his second.

Jennifer Thomason asked about the search committee for a youth pastor/director. Kirk Rowe gave a report from the meeting that was held a couple of weeks ago.

Chester Miles made a motion to ask the finance committee to discuss the way interest for the loan is being paid and bring a motion to the next business meeting; Marsha Kinsey seconded; motion carried.

No correspondence.

Jo Bailey made motion to adjourn meeting; seconded by Mary Anne Frankland; motion carried.

Dismissed in prayer.

MEMBERSHIP REPORT
DATE NAME
12/2/07 Andrew Nead BAPTIZED
12/2/07 Kinley Fewkes BAPTIZED
11/18/07 Ashton Brock BAPTIZED
Melissa Al-Makuter TRANSFERRED BY LETTER

*************************************************************************

Minutes of November 14, 2007 Business Meeting

19 members were present.

Tom Hawkins opened the meeting with prayer.

Assistant Moderator, Tom Hawkins, called the meeting to order; meeting was shortened due to revival being held that night.

October minutes were read and approved as submitted.

Treasurer’s report was given by treasurer, Debbie Smith. Gary Harris made the motion to accept report; Rick Etzkorn seconded. Questions were asked and answered. Motion carried.

Reports from Departments and Ministries:

Brotherhood—23 attended father/daughter breakfast; first Sunday in December will be family breakfast.

Awana—given by Mary Anne Frankland; see attached report

Media Center—given by Mary Anne Frankland; see report attached.

Reports from Committee Chairmen:

Deacons—collecting names for Christmas food baskets.

Hospitality/Kitchen—Chicken Noodle dinner was successful; had funeral dinner.

Trustees—passed out newly formed manuals to each trustee. A copy of this manual is in church office located in trustee basket. Delegated church area responsibilities as follows: roof issues—Carson Rutger; thermostat issues—Richard Wright; painting issues—Jo Bailey; replacing light bulbs—Mike Young; parking lot issues—John Mann; all other issues—Jo Bailey or Carson Rutger until assigned differently. Agreed to put together a quarterly maintenance checklist. Working on putting together contact list for making church maintenance repairs (Volunteer/Paid list). Voted to have co-chair people: Carson Rutger and Jo Bailey.

Dawn Moutray made motion to accept reports; Kris Campbell seconded. Motion carried.

Old Business—none

New Business:

The deacons presented Carol Short, who was baptized November 4, 2007, for membership; motion carried.

Deacons made motion to display Gideon card rack in church building for use by members; motion carried.

No correspondence.

Dawn Moutray made motion to adjourn meeting; seconded by Kris Campbell; motion carried.

Dismissed in prayer.

MEMBERSHIP REPORT
DATE NAME
11/4/07 Carol Short BAPTIZED

***********************************************************************************
Minutes of October 10, 2007 Business Meeting

19 members were present.

Kirk Rowe opened the meeting with prayer.

Tom Hawkins made motion to close last month’s meeting; Don Ile seconded; motion carried.

Moderator, Bill Kinsey, called the meeting to order.

September minutes were read and approved as submitted.

Treasurer’s report was given by treasurer, Debbie Smith. Paul Campbell made the motion to accept report; Dawn Moutray seconded. Questions were asked and answered. Motion carried.

Reports from Departments and Ministries:

Sunday School—average enrollment—239; average members—121; bibles brought—83; lessons studied—44; giving—77; worship attendance—101; bible reading & prayer—48; contacts—43; average offering—$2,140.22.

Children’s Church—no report.

Youth Ministry—14 attending Wednesday Night Live

Discipleship Director—given by Paul Campbell; average attendance for Tuesday—7, Wednesday—8; Thursday—7; 7 Essentials of Discipleship Class--7.

Brotherhood—31 attended father/daughter breakfast.

WMU—given by Marsha Kinsey; no monthly meeting; collected $568.00 for state missions; will be preparing for the Lottie Moon offering; GA’s have been divided into two groups—Cookie Collins leads the K-3rd grade; Kris Campbell & Allyson Widlt lead the 4th-6th grade; raised $367.50 at dessert auction .

Awana—given by Mary Anne Frankland; see attached report

Media Center—given by Mary Anne Frankland; see report attached.

Senior Adults—met yesterday; 14 were present.

Music Director—given by Bill Kinsey; youth choir is joining the adult choir for the Christmas cantata.

Nursery Director—no report.

Van Ministry—having an increased number ride the van.

Fellowship & Activities—family game night on September 22nd had 5 in attendance.

Special Days and Occasions—no report.

Decorating Committee—no report.

Flower Committee—no report.

VBS Director—no report

Associational Board Members—Chester Miles gave a report on annual meeting.

Baptist Children’s Home—no report.

Reports from Committee Chairmen:

Deacons—helped three families.

Hospitality/Kitchen—will have a chicken noodle dinner Sunday.

Stewardship—will try to have a stewardship emphasis once every 4-6 weeks.

Personnel Committee—no report.

Nominating Committee—will present in new business.

Finance Committee—will present in new business.

Trustees—received 4 maintenance lists; north door is fixed; mixer has been purchased for kitchen; furnace vent has been installed.

Long Range Planning Committee—no report.

Church Council—no report.

Chester Miles made motion to accept reports; Dawn Moutray seconded. Motion carried.

Old Business—Finance committee recommended putting larger amounts of designated funds into an Edward Jones account; interest from account would be put toward loan; questions; motion carried.

New Business:

Nominating committee nominated Bill Kinsey, Toby Beadles, Gary Harris, Lori Splittorff, Belinda Potts Miles, Craig Harris, & Kaci Moats as a search committee for a youth minister/director; motion carried.

The deacons presented Tracy & Valerie Bare, who were baptized October 7, 2007, for membership; motion carried.

No correspondence.

Dawn Moutray made motion to adjourn meeting; seconded by Tom Hawkins; motion carried.

Dismissed in prayer.

MEMBERSHIP REPORT
DATE NAME
10/7/07 Tracy Bare BAPTISED
10/7/07 Valerie Bare BAPTISED

********************************************************************

Minutes of September 12, 2007 Business Meeting

22 members were present.

Kirk Rowe opened the meeting with prayer.

Moderator, Bill Kinsey, called the meeting to order.

August minutes were read and approved as submitted.

Treasurer’s report was given by treasurer, Connie Hawkins. Dawn Moutray made the motion to accept report; Tom Hawkins seconded. Questions were asked and answered. Motion carried.

Reports from Departments and Ministries:

Sunday School—average enrollment—246; average members—116; bibles brought—79; lessons studied—40.5; giving—66.75; worship attendance—97; bible reading & prayer—44.5; contacts—41.25; average offering—$2,013.35.

Children’s Church—no report.

Youth Ministry—no report

Discipleship Director—given by Dawn Moutray; average attendance for Tuesday—7, Wednesday—7; 2 completed 7 Essentials of Discipleship Class. A new 7 Essentials of Discipleship Class is being held on Tuesday at noon; 6 have attended.

Brotherhood—will have a father/daughter breakfast on first Sunday in October.
Will have a chili supper on October 21, 2007.

WMU—four ladies attended the Associational WMU meeting on August 14th at Wayne City. WMU hosted the GA banquet in August. 15 GA girls and their mothers attended the banquet. First year members received their sashes and GA pins. The rest of the girls received the badges that they earned during the past year.
GA’s met 3 times in August with an average of 19. On August 9th, 8 GA girls, 1 teenager, and 3 adults visited the Christian Activity Center in East St. Louis.

Awana—given by Mary Anne Frankland; see attached report

Media Center—given by Mary Anne Frankland; see report attached.

Senior Adults—met yesterday; 13 were present.

Music Director—no report.

Nursery Director—no report.

Van Ministry—no report.

Fellowship & Activities—will have a family game night on September 22nd.

Special Days and Occasions—no report.

Decorating Committee—no report.

Flower Committee—no report.

VBS Director—no report

Associational Board Members—125th anniversary celebration will be September 16th at Fairfield First; annual meeting will be Monday & Tuesday, September 17th & 18th at Fairfield First.

Baptist Children’s Home—carnival will be Saturday.

Reports from Committee Chairmen:

Deacons—planning November revival & follow-up; helped 1 family; $339.00 in benevolence fund and $75 in gift certificates.

Hospitality/Kitchen—see attached report.

Stewardship—no report.

Personnel Committee—no report.

Nominating Committee—will present in new business.

Finance Committee—no report

Trustees—the ’92 van is in operation; second van not in operation; Joe Wildt is still going to put drop ceiling upstairs; gutter work is done & paid for.

Long Range Planning Committee—no report.

Church Council—will present in new business.

Carson Rutger made motion to accept reports; Marsha Kinsey seconded. Motion carried.

Old Business—none.

New Business:

Church Council made motion to pursue a youth minister or director; questions were asked and discussed; motion carried.
Also motion was made to authorize the nominating committee to form a Search Committee to find a youth minister/director; questions were asked and discussed; motion carried.

Debbie Smith presented an idea to separate accrued funds & place them in a money market. Mary Anne Frankland made a motion to have the Finance Committee meet and investigate money market funds for accrued & designated funds; seconded by Ruth Ile; discussion followed; motion carried.

Debbie Smith wants to close all three credit card accounts and open just one account with two or three cards. Motion was made by Cookie Collins to do that; seconded by Dawn Moutray; discussion; motion carried.

Nominating Committee presented for church year 2007-2008 the following positions:
Financial Secretary—Mary Anne Frankland
Assistant Financial Secretary—Connie Hawkins
Assistant Church Clerk—Barbara Terry

The deacons presented Robby Waldrip & Chris King, who were baptized August 26, 2007, for membership; motion carried.

Kirk made motion for the church to participate in collecting & sending Bibles & Sunday School material to Love Packages organization; Kirk volunteered to check with association office to see if it mattered whether we gave them to the association or a group in town; Don Ile seconded; motion carried.

Jessica Bunting is going on a mission trip to Australia in December. Kirk asked for permission to place an announcement in bulletin about financial support. Tom Hawkins seconded; motion carried.

Cookie Collins is looking for an adult helper for GA’s. They will be having a dessert auction to raise money for going to GA days in Springfield.

Correspondence was read from Cumberland Presbyterian Church in Fairfield requesting a church letter for Jerry Keener and a letter of transfer from Northside Baptist Church in Grayville for Mike Young.

Ruth Ile made motion to leave meeting open for nominating committee to bring names for Search committee; seconded by Jennifer Thomason; motion carried.

Dismissed in prayer.

MEMBERSHIP REPORT
DATE NAME
8/26/07 Robby Waldrip BAPTISED
8/26/07 Chris King BAPTISED

****************************************************************************

Minutes of August 8, 2007 Business Meeting

Pastor Kirk Rowe opened the monthly business meeting with prayer.

Tom Hawkins, Moderator, called the August business meeting to order with 24 members present.

The minutes for the month of July were passed out and were approved as read.

Treasurer’s report was given by the treasurer, Connie Hawkins. Motion to accept the report as given was made by Kris Campbell and was seconded by Paul David Campbell. Motion carried.

Reports from Departments and Ministries:

Sunday School- no report.

Children’s church- no report.

Youth Ministry report given by Joe Wildt. 9 High school and 6 Jr. High school students attended church camp at Lake Sallateeska and have come home. There were many decisions made to accept Jesus as their Lord and Savior as well as several decisions to go into the ministry, including Allyson Wildt and Ben Kinsey. The youth had a lock in on a Friday night during the fair with 21 students attending plus Joe & Carla Wildt and Jason Bishop. This month they are trying to get a night determined to go to Betty Wallace’s house for a time of fellowship. Joe is resigning as Youth Pastor to accept the position as interim Pastor at Crossville Missionary Baptist Church working towards a full time position. He expressed his appreciation for the years of his ministry at Albion FBC and looks forward to serving God in a new capacity.

Discipleship Training – Paul David Campbell. Average attendance for Tuesday study was 7. The Thursday 7 essentials class has an average of 9. Our church had a booth at the Edwards County Fair in July where tracts were passed out. Many contacts were made. We will be having a movie on the courthouse square at the end of the month.

Brotherhood – no report.

WMU report by Marsha Kinsey. There were 4 present at the WMU meeting. We will be collecting for the international missions offering. Marsha would like to raise our goal for giving by $100.00 over our last goal. Supplies were collected and taken to the Carmi Baptist Children’s home in Carmi IL. The Girls in Action met 2 times, once with 13 girls and one guest, and they went to the nursing home to visit the residents. They met the second time with 8 girls. The G.A.’s are doing their annual Christmas in August collection for a Christian activity center in Ohio. The GWBA WMU is having a meeting on Aug.14th at Wayne City where the guest speaker will be the Chaplain of the CAC in East St. Louis. A group will be leaving the church at 6:15 p.m. if anyone needs a ride.

Media Center- no report

Senior Adult report by Kirk Rowe. The senior adults met for their monthly meeting and then also had a birthday party for the residents of Rest Haven whose birthdays are in August.

Music- no report

Nursery- no report

Van Committee- no report

Fellowship & Activities- no report

Special Days & Occasions- no report

Decorating Committee- no report

Flower Committee- no report

VBS- no report

Associational Board Members- no report
Baptist Children’s Home report by Cookie Collins. The BCHFS Fall Festival will be held on Saturday, September 15th on the Carmi campus. We need to provide a game and prizes to take down there. Churches from all over the state attend this festival go set up games, take part in the quilt or item auctions. Food is provided free of charge. Cookie would encourage everyone to come to the Fall festival. It is a good experience.

Deacon’s report given by Pastor Kirk Rowe. The Deacons helped 3 families this month with bills and/or food. The last Sunday of August Robby Wardrip and Chris King will be baptized. There will be a potluck dinner following the AM worship service in honor of Joe Wildt who will be leaving us at the end of this month.

Hospitality and Kitchen Committee- no report

Stewardship Committee- no report

Personnel Committee- no report

Nominating Committee- no report

Finance Committee- no report

Trustees report given by Linda Jo Bailey. The sanctuary roof is completed. Markman’s need to come and install the heat pipes still. Randy Bunting will be installing the guttering for $1000.00. The trustees would like to thank Bill Kinsey and Richard Wright for putting on the soffits as that helped us to save a lot of money.

Church Council- no report

Motion to accept all these reports as given was made by Kris Campbell and seconded by Cookie Collins. Motion carried.

OLD BUSINESS-no old business

NEW BUSINESS

Gary Harris the Sunday School Director for 2007-2008 church year recommends the following for Sunday school teachers for 2007-2008.
Preschool III- Cindy Harris,
Preschool IV- Angie Hayes & Elaine Michels,
Kindergarten- Hillari Brock,
1st & 2nd grade-Kim Fewkes, Nina Dickey & Betty Wallace,
3rd & 4th grade- Sue Ann Copley,
5th & 6th grade- Bill Kinsey with helper Rick Etzkorn,
7th & 8th grade-John Brock,
High School- Lori Splittorff,
Discipleship- Paul David Campbell,
Adult I- Dawn Moutray,
Adult II- Marsha Kinsey,
Adult III- Tom Hawkins,
Adult IV-Don Copley & Carey Johnson,
Adult VI-Kirk Rowe,
Senior Adults- Gary Harris,
Agape- Cookie Collins.

Motion carried.

Kirk Rowe, on behalf of Tom Hawkins the chairman of the Nominating committee presented the following for approval on the recommendation of the nomination committee for the positions in the upcoming church year.
Associational Board Member- Richard Wright,
Media Center Dir.- Mary Anne Frankland,
Church Clerk- Belinda Miles,
Assistant Treasurer- Jennifer Thomason,
Stewardship Chairperson- Lori Splittorff,
Personnel Committee- Julie Kimbrell,
Fellowship & Activity Directors- Kris Campbell & Dawn Moutray,
Van Chairman- Jason Bishop,
Children’s Church Director- John Brock,
Senior Adult Coordinator- Chester Miles,
AWANA Commander- John Endsley,
Nominating Committee- Carol Beadles,
Scholarship Committee- Toby Beadles,
Nursery Coordinator- Amber Young,
VBS Directors- Elaine Michels & Dawn Moutray,
Kitchen & Hospitality Committee- Ruth Fewkes, Barb Terry , Ann Wright, Angie Hayes,
Trustees- Paul David Campbell,
Finance Committee Belinda Miles.

Motion carried.

The Trustees and Finance Committee met and are presenting the following motion:
That a replacement van be purchased. It is to be funded as follows: Sell the old vans, utilize the accrued budgeted monies, utilize the Youth Pastor salary until a new Youth Pastor is found, raise what we can through donations from the congregation. When at least 80% of the needed money has been raised through these means (approximately $16,000.00) the Trustees will be asked to shop for a replacement van for our church. There was much discussion including that the insurance company will be consulted regarding possibly changing van laws. One of the present vans will be kept to keep our van insurance active, but the vans will not be allowed to travel on long trips (i.e. Springfield, etc). After much discussion the motion was carried.

A motion was made by Marsha Kinsey and seconded by Cookie Collins that we send $300.00 to the GWBA office to be used towards the purchase of a copy machine. The funds shall be taken from the local mission’s fund. Motion carried.

CHURCH COUNCIL
The church council recommends that the Kitchen committee be allowed to provide a meal on October 14th asking for donations which will go toward the debt retirement fund. Motion carried.

Connie Hawkins as treasurer and chairperson of the finance committee presented the new budget the Finance Committee recommends for approval. There was much discussion about whether or not we were able to meet the present budget and the number of weeks in the budget year. After some discussion, the motion carried.

Pastor Kirk Rowe read his pay package into the minutes as follows:
Total salary package is $39,258.24 divided up as:
$21,086.58 as housing,
$675.75-FSP (Flexible Spending Plan),
Annuity-$1735.75,
Salary-$15,760.22.

Dawn Moutray read on behalf of Belinda Miles, the church clerk, the Annual Church Profile letter that is sent to the GWBA every year. Motion to approve the letter as read was made by Paul David Campbell, seconded by Bill Kinsey. Motion carried.

CORRESPONDANCE
Northside Missionary Baptist in Grayville IL voted to send Mike Young’s membership letter to our church with their blessings.

Motion to adjourn the August business meeting was made by Kris Campbell, seconded by Marsha Kinsey. Motion carried.

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Minutes for July 11, 2007

25 members were present.

Kirk Rowe opened the meeting with prayer.

Moderator, Tom Hawkins, called the meeting to order.

June minutes were read and approved as corrected.

Treasurer’s report was given by treasurer, Connie Hawkins. Marsha Kinsey made the motion to accept report; Thelma Mason seconded. Questions were asked and answered. Motion carried.

Reports from Departments and Ministries:

Sunday School—average enrollment—240; average members—110.25; bibles brought—76.75; lessons studied—30.2; giving—65.75; worship attendance—87.25; bible reading & prayer—44; contacts—29.5; average offering—$2,169.54.

Children’s Church—no report.

Youth Ministry—given by Joe Wildt; had 12 students go to Splittorff’s for cookout; took trip to Holiday World and St. Louis for ballgame; had two decisions for Christ from youth group; 7 junior high and 9 high school youth are going to camp; starting new study in August called The Journey.

Discipleship Director—given by Paul David Campbell; average attendance for Tuesday—7, Wednesday—15; will start a new 7 Essentials of Discipleship class on Thursday if there are at least 3 enrolled.

Brotherhood—19 attended prayer breakfast.

WMU—seven ladies participated in lock-in on June 17th for prayer; will be collecting personal items for Baptist Children’s Home; had 3 meetings for GA’s; averaged 9; the spaghetti dinner fund raiser raised $1300 and sponsored 6 children from East St. Louis for camp. Allyson Wildt will be a helper for GA’s.

Awana—no report

Media Center—given by Mary Anne Frankland; report attached.

Senior Adults—met yesterday; agreed to provide swim suits for the girls at the Baptist Children’s Home.

Music Director—choir is practicing; had two specials for Sunday morning worship; looking at Christmas Cantatas.

Nursery Director—no report.

Van Ministry—no report.

Fellowship & Activities—no report.

Special Days—no report.

Decorating Committee—no report.

Flower Committee—no report.

VBS Director—no report

Associational Board Members—had a productive meeting; updated job descriptions.

Baptist Children’s Home—no report.

Reports from Committee Chairmen:

Deacons—Benevolence fund has $365.60 cash and $60.00 in gift certificates. Helped one family.

Hospitality/Kitchen—no report.

Stewardship—no report.

Personnel Committee—met Sunday, June 24th; looked at job description of treasurer; felt it was accurate; evaluated Dawn Moutray as secretary; the committee recommended to the finance committee that all paid personnel are to be given a raise for a job well done.

Nominating Committee—will present in new business.

Finance Committee—no report

Trustees—roof is on auditorium; paper work is being finished at bank for loan for roof; will meet to discuss gutters in the immediate future.

Long Range Planning Committee—no report.

Church Council—no report.

Ben Kinsey made motion to accept reports; Richard Wright seconded. Motion carried.

Old Business—Kirk Rowe made motion to close meeting from last month. Owen Frankland seconded. Motion carried.

New Business:

Nominating Committee presented for church year 2007-2008 the following positions:
Music Director—Bill Kinsey
Deacon Chairman—Gary Harris
Assoc. Board Members—Chester & Belinda Miles
Pianist—Connie Hawkins
Organist—Ruth Ile
Head Usher—Vince McClure
Moderator—Bill Kinsey
Assistant Moderator—Tom Hawkins
Trustee—Paul Campbell
Finance Committee—Belinda Potts Miles
Special Days—Carol Beadles
Personnel Chairman—Owen Frankland
Personnel Committee—Sue Ann Copley & Barb Mann
Flower Chairman—Ivalou Leigh
Decorating Chairmen—Ruth Fewkes & Judy Johnson
Kitchen Chairmen—Jennifer Thomason & Ruth Ile
Sound System Co-ordinator—Owen Frankland
Scholarship Committee—Toby Beadles

Personnel Committee recommended Debbie Smith for treasurer; motion carried.

No correspondence

Mary Anne Frankland made motion to adjourn meeting; Kirk Rowe seconded.
Motion carried.

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Minutes for June 13, 2007

23 members were present.

Kirk Rowe opened the meeting with prayer.

Moderator, Tom Hawkins, called the meeting to order.

May minutes were read and approved as submitted.

Treasurer’s report was given by treasurer, Connie Hawkins. Cookie Collins made the motion to accept report; Bill Kinsey seconded. Questions were asked and answered. Motion carried.

Reports from Departments and Ministries:

Sunday School—average enrollment—240.75; average members—123.5; bibles brought—84; lessons studied—41.5; giving—73.75; worship attendance—107.5; bible reading & prayer—44.25; contacts—53.25; average offering—$2,120.33.

Children’s Church—no report.

Youth Minister—given by Joe Wildt; see attached report.

Discipleship Director—given by Paul David Campbell; average attendance for Sunday—7, Tuesday—9, Wednesday—12; seven essentials of discipleship—5 graduates

Brotherhood—12 attended prayer breakfast.

WMU—seven ladies attended May meeting; studied inner city ministries; will have a ladies lock-in on June 17th for prayer; had 3 meetings for GA’s; averaged 8; will be having a spaghetti lunch fund raiser on June 24th; proceeds will send children from East St. Louis to camp.

Awana—no report

Media Center—given by Mary Anne Frankland; May & June reports attached.

Senior Adults—met yesterday in park; 12 present.

Music Director—no report.

Nursery Director—no report.

Van Ministry—had brakes repaired on one; other waiting on fuel pump.

Fellowship & Activities—no report.

Special Days—no report.

Decorating Committee—no report.

Flower Committee—no report.

VBS Director—had successful VBS; working on reports and returns.

Associational Board Members—meeting this next Monday; will be discussing job descriptions.

Baptist Children’s Home—no report.

Reports from Committee Chairmen:

Deacons—Benevolence fund has $309 cash and $60.00 in gift certificates. Helped one family

Hospitality/Kitchen—no report.

Stewardship—no report.

Personnel Committee—no report.

Nominating Committee—will present in new business.

Finance Committee—no report

Trustees—made decision to not put insulation on sanctuary roof; working on fellowship hall roof; no cost to church for repairs; 10 year warranty on materials but no guarantee on work.

Long Range Planning Committee—no report.

Church Council—no report.

Bill Kinsey made motion to accept reports; Paul Campbell seconded. Motion carried.

Old Business—no business

New Business:
Deacons recommended Mike and Rozella Davis for membership with letter of transfer from Bogota First Baptist Church in Newton, IL. Cookie Collins made motion; seconded by Marsha Kinsey; motion carried.

Nominating Committee presented for church year 2007-2008 the following positions:
Sunday School Directors—Gary & Cindy Harris
Brotherhood—Richard Wright
WMU—Marsha Kinsey
Discipleship—Paul David Campbell

No correspondence

Meeting was left open in case we need to meet for information on fellowship roof.

MEMBERSHIP REPORT

DATE NAME
6/3 Mike & Rozella Davis TRANSFER BY LETTER OF FAITH

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Minutes for May 9, 2007

16 members were present.

Kirk Rowe opened the meeting with prayer.

Moderator, Tom Hawkins, called the meeting to order.

April minutes were read and approved as submitted.

Treasurer’s report was given by treasurer, Connie Hawkins. Kirk Rowe made the motion to accept report; Paul David Campbell seconded. Questions were asked and answered. Motion carried.

Reports from Departments and Ministries:

Sunday School—average enrollment—238.2; average members—131.6; bibles brought—87.4; lessons studied—44.2; giving—81.4; worship attendance—106.2; bible reading & prayer—46.4; contacts—36.6; average offering—$2,179.81.

Children’s Church
—no report.

Youth Minister
—given by Joe Wildt; see attached report.

Discipleship Director
—given by Paul David Campbell; average attendance for Tuesday—8, Wednesday—10; seven essential of discipleship--8

Brotherhood
—4 attended associational men’s rally.

WMU
—GA’s will meet this summer at Cookie’s at 2:00 p.m.

Awana
—no report

Media Center
—no report.

Senior Adults
—no report.

Music Director
—no report.

Nursery Director
—no report.

Van Ministry
—no report.

Fellowship & Activities
—no report.
Special Days
—no report.

Decorating Committee
—no report.

Flower Committee
—no report.

VBS Director
—still need helpers in nursery.

Associational Board Members
—no report.

Baptist Children Home
—no report.

Reports from Committee Chairmen: